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The materials that comprise the Historical Biographical Files have been collected and added to from a variety of sources over the years by current and previous staff. The files consist of materials related to people who have a connection to the University whether as student, alumni, administrator, faculty, staff, guest lecturer, or honorary degree recipient. Materials generally consist of newspaper and magazine clippings, press releases, programs, ephemera, printed matter, lists, reports, and pamphlets.

This collection consists of the records of the Office of the Secretary: Trustee materials and minutes, agreements, trustee biographical files, honor and prizes files, by-laws and statutes, reports, publications, and correspondence.

This collections contains the photographs and some research files kept by the Columbia College Today staff and used for the production of the alumni magazine. There are photographs of former students (not from their student days), class reunions, faculty and administrators, and Columbia campus views and events.