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This collection contains approximately 5,500 photographic prints and 12,400 negatives taken and used by the Spectator. The photographs consist of black and white, silver gelatin prints and 35mm negatives. The bulk of the images are portraits, with many press photographs provided to the newspaper by outside sources. Not all prints have corresponding negatives. Photographs were filed together by name so that several views can be found in one folder. The original folder-level description was maintained.

The materials that comprise the Historical Biographical Files have been collected and added to from a variety of sources over the years by current and previous staff. The files consist of materials related to people who have a connection to the University whether as student, alumni, administrator, faculty, staff, guest lecturer, or honorary degree recipient. Materials generally consist of newspaper and magazine clippings, press releases, programs, ephemera, printed matter, lists, reports, and pamphlets.

This collection consists of the records of the Office of the Secretary: Trustee materials and minutes, agreements, trustee biographical files, honor and prizes files, by-laws and statutes, reports, publications, and correspondence.