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The materials that comprise the Historical Biographical Files have been collected and added to from a variety of sources over the years by current and previous staff. The files consist of materials related to people who have a connection to the University whether as student, alumni, administrator, faculty, staff, guest lecturer, or honorary degree recipient. Materials generally consist of newspaper and magazine clippings, press releases, programs, ephemera, printed matter, lists, reports, and pamphlets.

Correspondence; manuscripts of books, chapters, addresses, lectures, articles, and other writings; clippings and other printed materials relating to Butler's life and career, and memorabilia, ca. 1900-1947. Also, correspondence, 1891-1946, between Butler and presidents of the United States including William McKinley, Theodore Roosevelt, William Howard Taft, Woodrow Wilson, Warren G. Harding, Calvin Coolidge, Herbert Hoover, Franklin D. Roosevelt, and Harry S. Truman.

Largely architectural drawings, photographs, and furniture designs for Butler Library and the College of Physicians and Surgeons, Columbia University, New York City. Also, architectural drawings and photographs for other buildings at Columbia, including Bard Hall, Kent Hall, National Hall, South Hall, and Low Library; as well as drawings for buildings elsewhere in the United States and El Salvador.

Architectural drawings (no longer in current use by Facilities Management), transferred to the Avery Architectural & Fine Arts Library from the Dept. of Facilities Management pertaining to proposals, construction, alteration and addition of properties formerly used or owned, and buildings demolished or still extant. The dates of the materials span 1895 to today. The drawings include plans showing the heating and ventilation systems, electrical and plumbing details, and some original construction materials. Some of the buildings represented in this collection are: Avery Hall; Earl Hall; St. Paul's Chapel; Teachers College; Low Library; Ferris Booth; and Uris Hall, as well as details of fences; steps; statues; and bronze railings. Some of the architects hired by the University include McKim, Mead & White, Howells & Stokes, James Gamble Rogers, and Allen & Collens, as well as builder and architect R. Guastavino Co. who was responsible for the domes and vaults of St. Paul's Chapel, Earl Hall, and the Van Amringe Memorial

Included are architectural drawings, surveys, maps, and site proposals, for Columbia's Morningside Heights campus, designed primarily by McKim, Mead & White. Other architects represented include Adams & Woodbridge; Arnold Brunner (who designed the School of Mines); Eggers & Higgins; the Columbia University Buildings and Grounds Department; Howells and Stokes (designed St. Paul's Chapel); Reinhard, Hofmeister and Wahlquist; and James Gamble Rogers. Drawings for buildings no longer in existence or never constructed and drawings for later alterations, are included. Architectural drawings of the Bloomingdale Insane Asylum, and surveys of the asylum site prepared for Columbia, 1888-1894. Also included are site plans and proposals, surveys, and maps, circa 1890s-1910s, showing the surrounding area, including such institutions as the Jewish Theological Seminary, St. Luke's Home, Cathedral of St. John the Divine, Grant's Tomb, and others. Drawings for the Womans's Hospital in the State of New York (designed by Allen & Collens, erected 1903, demolished in the 1970s), circa 1903-1914, are also included. This building was used to house the Columbia School of the Arts in the 1960s since it was located near the campus.